Why should you Backup Microsoft Office 365?

Even though Microsoft aims to offer an ‘always accessible’ service, the one thing it doesn’t provide is a comprehensive backup solution.

There’s a common misconception that Microsoft automatically backs up Microsoft Office 365 data, but the truth is that Microsoft only offers the very limited protection of a recycle bin and mail box preservation feature.

Recent industry reports tell us that 70% of data lost from Software as a Service applications is due to accidental deletion or the malicious deletion of files by end users.

We’ll tell you more about these features below, but the bottom line is that if an IT manager isn’t backing up information independently, they’re simply leaving data at risk. It is the organisation’s responsibility to protect the information directly, and the only way to do this is with a hybrid solution.

 Standard Microsoft Office 365 tools aren’t enough

Microsoft allows the business administrator to customise the organisation’s data retention period within a recycle bin before the data is automatically deleted. Although this feature allows the data to be retained for longer, it will use up disk space rapidly and create considerable expense.

Another protection feature provided through Microsoft Office 365 is the ability to preserve a mailbox for a period of time when a user leaves the organisation. If this is not retained before the user leaves, or if the user decides to manually empty all folders, the information is permanently lost.

An alternative solution – Veeam Backup for Microsoft Office 365

For any Microsoft Office 365 customers looking to protect their data, we’re more than happy to recommend Veeam Cloud Connect. As a Veeam partner, we’ve seen firsthand on many, many occasions how powerful the backup solution is.

Working together, we can help you to:

• Take control of your Microsoft Office 365 data
• Reduce time and effort restoring your emails
• Migrate email data between Microsoft Office 365 and on-premise Exchange
• Protect against data loss scenarios that aren’t covered by Microsoft’s recycle bin or preserve mailbox facilities.